Your HIPAA and OSHA documentation — organized, current, and easy to produce. So your practice stays inspection-ready without adding staff.
Built for independent medical and dental practices (2–20 employees) that feel the weight of compliance but don’t have a department to manage it.
Sentinel builds and maintains your non-clinical compliance files, policies, and training records — then keeps them clean and findable when regulators, payers, or advisors ask.
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Most practices are more exposed than they realize
Healthcare regulations expect clean, organized documentation. But when records are incomplete, outdated, or scattered across shared drives and filing cabinets, small problems become expensive ones:
Over 60% of small practices struggle to meet HIPAA documentation requirements.
More than half of HIPAA fines now hit small offices — not hospital systems.
OSHA and HIPAA penalties can reach tens or hundreds of thousands of dollars.
The paperwork isn’t optional. But doing it yourself — or hoping someone on staff will figure it out — isn’t a plan. It’s a liability.
How Sentinel keeps your files inspection-ready
Three-Step Process:
Step 1 — Documentation Audit: Your current compliance files are reviewed end-to-end. Missing records, expired policies, and training gaps are identified and documented. Step 2 — Build & Organize: Every required document is created, updated, or organized into a system your staff can actually use — with clear labels, current versions, and nothing missing. Step 3 — Ongoing Maintenance: Files are maintained month to month. Training records are updated as completions come in. Policies are reviewed on cycle. Deadlines are tracked. Nothing slips.
Your EHR doesn’t handle this. Your attorney advises but doesn’t execute. Your staff doesn’t have time. Sentinel fills the gap.
Everything that falls through the cracks — handled
HIPAA Documentation: Privacy and security policies, risk assessments, workforce training logs, Business Associate Agreements, breach notification procedures.
OSHA Compliance Files: Exposure control plans, injury and illness logs (300/300A), workplace safety policies, hazard assessments, training records.
Policy & Procedure Management: Customized policies based on your actual workflows — created, version-controlled, and updated so staff aren’t working from three different playbooks.
Training Record Tracking: Every employee’s certification status tracked by due date — HIPAA, OSHA, BLS/CPR, infection control, and more.
Vendor & BAA Management: Business Associate Agreements tracked, stored, and flagged before they expire. No more scrambling during an audit.
Annual Compliance Calendar: Every regulatory deadline — federal, state, and payer — tracked in one place so nothing is missed.
Compliance Posture
Every client gets a live dashboard showing their compliance score, training status, policy reviews, vendor BAAs, and upcoming deadlines. Your practice’s documentation posture — visible 24/7 from any device.
Not software Not consulting Not another hire
Compliance software gives you tools — but someone still has to do the work. Most features go unused.
Consultants audit and advise — but hand you a binder and move on. The files go stale within months.
Hiring compliance staff solves the problem — at $50,000+ per year, plus management overhead.
Sentinel does the actual administrative work, maintains it month to month, and gives you a live dashboard to prove it’s done — for a fraction of the cost of a hire.
Your practice gets the documentation discipline of a large organization — without the headcount.